Appendix A: Example Scenarios for Microsoft 365 License Requirement and Usage []

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====== Appendix A: Example Scenarios for Microsoft 365 License Requirement and Usage ======

===== Scenario No. 1: Backing up Microsoft 365 user accounts in multiple backup sets =====

The required Microsoft 365 licenses are calculated by the number of Microsoft 365 user accounts that you want to backup.

<WRAP indent>
==== Example No. 1 ====
To back up one (1) Microsoft 365 user account on multiple backup sets, only one (1) Microsoft 365 license is needed.

^ Backup Set Name ^ Microsoft 365 User Account ^
^ Backup Set A | user01@company-microsoft365.com |
^ Backup Set B | user01@company-microsoft365.com |
^ Backup Set C | user01@company-microsoft365.com |

==== Example No. 2 ====
To back up two (2) Microsoft 365 user accounts on multiple backup sets, two (2) Microsoft 365 licenses are needed.

^ Backup Set Name ^ Microsoft 365 User Account ^
^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com |
^ Backup Set B | user01@company-microsoft365.com |
^ Backup Set C | user02@company-microsoft365.com |

==== Example No. 3 ====
To back up three (3) Microsoft 365 user accounts on multiple backup sets, three (3) Microsoft 365 licenses are needed.

^ Backup Set Name ^ Microsoft 365 User Account ^
^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com |
^ Backup Set B | user01@company-microsoft365.com \\ user02@company-microsoft365.com  |
^ Backup Set C | user03@company-microsoft365.com |
</WRAP>

===== Scenario No. 2: Backing up SharePoint Sites (not Personal Sites) under Site collections in multiple backup sets. =====
The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft add-on module license is needed to start the backup.

<WRAP indent>
==== Example No. 1 ====
To back up one (1) SharePoint site under Site Collection, only one (1) Microsoft 365 license is needed.

^ Backup Set Name ^ SharePoint Site ^
^ Backup Set A | companymicrosoft365.sharepoint.com/Finance |
^ Backup Set B | companymicrosoft365.sharepoint.com/Finance |
^ Backup Set C | companymicrosoft365.sharepoint.com/Finance |

==== Example No. 2 ====
To back up any number of SharePoint sites under Site Collection, only one (1) Microsoft 365 license is needed.

^ Backup Set Name ^ SharePoint Site ^
^ Backup Set A | companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam \\  companymicrosoft365.sharepoint.com/Engineering |
^ Backup Set B | companymicrosoft365.sharepoint.com/Finance |
^ Backup Set C | companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam |

==== Example No. 3 ====
To back up three (3) or more SharePoint sites under Site Collection, only one (1) Microsoft 365 license is needed.

^ Backup Set Name ^ SharePoint Site ^
^ Backup Set A | companymicrosoft365.sharepoint.com/user01 \\ companymicrosoft365.sharepoint.com/user02 \\ companymicrosoft365.sharepoint.com/user03 |
^ Backup Set B | companymicrosoft365.sharepoint.com/user01 |
^ Backup Set C | companymicrosoft365.sharepoint.com/user01 \\ companymicrosoft365.sharepoint.com/user02 \\ companymicrosoft365.sharepoint.com/user03 |
</WRAP>

===== Scenario No. 3: Backing up files and/or folders under Public Folder in multiple backup sets. =====
The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft 365 add-on module license is needed to start the backup.

<WRAP indent>
==== Example ====
To back up files and/or folders under Public Folder, only one (1) Microsoft 365 license is needed.

^ Backup Set Name ^ Files and/or Folders ^
^ Backup Set A | Folder01 \\ - microsfotword01.docx  \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg |
^ Backup Set B | Folder01 \\ - microsfotword01.docx  \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg \\ Folder02 \\ Folder03 |
^ Backup Set C | Folder01 \\ - microsfotword01.docx  \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg \\ Folder02 \\ Folder03  \\ - microsfotword02.docx  \\ - powerpointpresentation02.pptx \\ - spreadsheet02.xls \\ - notepad02.txt \\ - picture05.jpg \\ - picture06.jpg \\ |
</WRAP>

===== Scenario No. 4: Backing up Microsoft 365 User Accounts, files and/or folders under Public Folder, and SharePoint sites under Site Collections in multiple backup sets. =====
The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts.

<WRAP indent>
==== Example ====
To back up three (3) Microsoft 365 user account, files and/or folders under Public Folder, and SharePoint sites under Site Collections on multiple backup sets, three (3) Microsoft 365 licenses are needed.

^ Backup Set Name ^ Microsoft 365 User Account, SharePoint Site, and Files and/or Folders ^
^ Backup Set A | user01@company-microsoft365.com |
^ Backup Set B | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam |
^ Backup Set C | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg |
^ Backup Set D | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com \\ companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam \\ Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg |

</WRAP>


===== Scenario No. 5: Backing up Microsoft 365 User Accounts and Shared Mailbox Account. =====
The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts.

<WRAP indent>
==== Example ====
To back up three (3) Microsoft 365 user account and three (3) Shared mailbox accounts, six (6) Microsoft 365 licenses are needed.

^ Backup Set Name ^ Microsoft 365 User Account and Shared Mailbox Accounts ^
^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com \\ sharedmailbox01@test-microsoft365.com \\ sharedmailbox02@test-microsoft365.com \\ sharedmailbox03@test-microsoft365.com |


</WRAP>
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