====== Appendix A: Example Scenarios for Microsoft 365 License Requirement and Usage ====== ===== Scenario No. 1: Backing up Microsoft 365 user accounts in multiple backup sets ===== The required Microsoft 365 licenses are calculated by the number of Microsoft 365 user accounts that you want to backup. ==== Example No. 1 ==== To back up one (1) Microsoft 365 user account on multiple backup sets, only one (1) Microsoft 365 license is needed. ^ Backup Set Name ^ Microsoft 365 User Account ^ ^ Backup Set A | user01@company-microsoft365.com | ^ Backup Set B | user01@company-microsoft365.com | ^ Backup Set C | user01@company-microsoft365.com | ==== Example No. 2 ==== To back up two (2) Microsoft 365 user accounts on multiple backup sets, two (2) Microsoft 365 licenses are needed. ^ Backup Set Name ^ Microsoft 365 User Account ^ ^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com | ^ Backup Set B | user01@company-microsoft365.com | ^ Backup Set C | user02@company-microsoft365.com | ==== Example No. 3 ==== To back up three (3) Microsoft 365 user accounts on multiple backup sets, three (3) Microsoft 365 licenses are needed. ^ Backup Set Name ^ Microsoft 365 User Account ^ ^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com | ^ Backup Set B | user01@company-microsoft365.com \\ user02@company-microsoft365.com | ^ Backup Set C | user03@company-microsoft365.com | ===== Scenario No. 2: Backing up SharePoint Sites (not Personal Sites) under Site collections in multiple backup sets. ===== The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft add-on module license is needed to start the backup. ==== Example No. 1 ==== To back up one (1) SharePoint site under Site Collection, only one (1) Microsoft 365 license is needed. ^ Backup Set Name ^ SharePoint Site ^ ^ Backup Set A | companymicrosoft365.sharepoint.com/Finance | ^ Backup Set B | companymicrosoft365.sharepoint.com/Finance | ^ Backup Set C | companymicrosoft365.sharepoint.com/Finance | ==== Example No. 2 ==== To back up any number of SharePoint sites under Site Collection, only one (1) Microsoft 365 license is needed. ^ Backup Set Name ^ SharePoint Site ^ ^ Backup Set A | companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam \\ companymicrosoft365.sharepoint.com/Engineering | ^ Backup Set B | companymicrosoft365.sharepoint.com/Finance | ^ Backup Set C | companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam | ==== Example No. 3 ==== To back up three (3) or more SharePoint sites under Site Collection, only one (1) Microsoft 365 license is needed. ^ Backup Set Name ^ SharePoint Site ^ ^ Backup Set A | companymicrosoft365.sharepoint.com/user01 \\ companymicrosoft365.sharepoint.com/user02 \\ companymicrosoft365.sharepoint.com/user03 | ^ Backup Set B | companymicrosoft365.sharepoint.com/user01 | ^ Backup Set C | companymicrosoft365.sharepoint.com/user01 \\ companymicrosoft365.sharepoint.com/user02 \\ companymicrosoft365.sharepoint.com/user03 | ===== Scenario No. 3: Backing up files and/or folders under Public Folder in multiple backup sets. ===== The required Microsoft 365 license is zero, but a minimum of one (1) Microsoft 365 add-on module license is needed to start the backup. ==== Example ==== To back up files and/or folders under Public Folder, only one (1) Microsoft 365 license is needed. ^ Backup Set Name ^ Files and/or Folders ^ ^ Backup Set A | Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg | ^ Backup Set B | Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg \\ Folder02 \\ Folder03 | ^ Backup Set C | Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg \\ Folder02 \\ Folder03 \\ - microsfotword02.docx \\ - powerpointpresentation02.pptx \\ - spreadsheet02.xls \\ - notepad02.txt \\ - picture05.jpg \\ - picture06.jpg \\ | ===== Scenario No. 4: Backing up Microsoft 365 User Accounts, files and/or folders under Public Folder, and SharePoint sites under Site Collections in multiple backup sets. ===== The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts. ==== Example ==== To back up three (3) Microsoft 365 user account, files and/or folders under Public Folder, and SharePoint sites under Site Collections on multiple backup sets, three (3) Microsoft 365 licenses are needed. ^ Backup Set Name ^ Microsoft 365 User Account, SharePoint Site, and Files and/or Folders ^ ^ Backup Set A | user01@company-microsoft365.com | ^ Backup Set B | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam | ^ Backup Set C | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg | ^ Backup Set D | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com \\ companymicrosoft365.sharepoint.com/Finance \\ companymicrosoft365.sharepoint.com/SupportTeam \\ Folder01 \\ - microsfotword01.docx \\ - powerpointpresentation01.pptx \\ - spreadsheet01.xls \\ - notepad01.txt \\ - picture01.jpg \\ - picture02.jpg | ===== Scenario No. 5: Backing up Microsoft 365 User Accounts and Shared Mailbox Account. ===== The required Microsoft 365 license will depend on the number of unique Microsoft 365 accounts. ==== Example ==== To back up three (3) Microsoft 365 user account and three (3) Shared mailbox accounts, six (6) Microsoft 365 licenses are needed. ^ Backup Set Name ^ Microsoft 365 User Account and Shared Mailbox Accounts ^ ^ Backup Set A | user01@company-microsoft365.com \\ user02@company-microsoft365.com \\ user03@company-microsoft365.com \\ sharedmailbox01@test-microsoft365.com \\ sharedmailbox02@test-microsoft365.com \\ sharedmailbox03@test-microsoft365.com |